**Source:** https://heykiku.com/help/invite-team-members

# Invite Team Members

Your knowledge base is more valuable when your team can use it. heykiku's [four-tier access control](https://heykiku.com/features/access-control) means each person you add sees only the content their role allows, so you can invite freelancers without exposing margins or client details. Here's how to invite team members with the right access levels.

## What You'll Need

- Owner or Admin role in your workspace
- Email addresses of team members to invite

## How to Invite

1. Go to **Settings** → **Team**
2. Click **Invite Member**
3. Enter the team member's email address
4. Select their role:
   - **Admin** — Can manage users and access sensitive content
   - **Employee** — Standard team member access
   - **Freelancer** — Limited to general content only
5. Optionally adjust permission toggles:
   - **Allow file uploads** — Can upload documents and record voice memos
   - **Allow document approval** — Can approve, edit, and re-index documents
   - **Allow folder organization** — Can create, edit, and delete folders
6. Click **Send Invite**

Permission toggles are pre-filled based on the selected role, but you can override them before sending. Changing the role resets the toggles to that role's defaults.

The team member will receive an email with a link to join your workspace.

## Understanding Roles

Each role determines which content tier the person can access. See [how the four access tiers work](https://heykiku.com/help/access-control) for the full breakdown.

| Role | Access level | Best for |
|------|--------------|----------|
| Owner | Everything | Founders, partners |
| Admin | Sensitive + Internal + General | Department heads |
| Employee | Internal + General | Full-time team members |
| Freelancer | General only | Contractors, external collaborators |

## No Per-Seat Billing

Add as many freelancers as you need. heykiku uses flat pricing, not per-seat. Your monthly cost stays the same whether you have 3 freelancers or 30.

## Related terms

- [Freelancer Access Control](https://heykiku.com/glossary/freelancer-access-control)
- [Team Onboarding](https://heykiku.com/glossary/team-onboarding)
- [Offboarding](https://heykiku.com/glossary/offboarding)