**Source:** https://heykiku.com/help/edit-extraction

# Edit Extracted Text

After uploading a document, heykiku extracts the text. You can edit this before making it searchable — it's one step in the broader [document upload and management](https://heykiku.com/help/document-management) workflow.

## Who Can Edit

You need the **Approve** permission. Owners and Admins have it by default. Others need it [granted explicitly](https://heykiku.com/help/manage-team-permissions).

## When to Edit

Edit extractions when:
- OCR misread words (especially in scanned documents)
- Formatting is messy (tables didn't parse correctly)
- You want to remove irrelevant sections
- You want to add context that wasn't in the original

## Editing a Pending Document

For documents in "Pending Review" status, the editor is immediately available:

1. Go to **Knowledge**
2. Find the document (status: "Pending Review")
3. Click to open it
4. The **Extraction** tab shows the WYSIWYG editor
5. Edit directly in the editor
6. Click **Save draft** to preserve your changes

## Editing an Approved Document

Already-approved documents require an extra step because they're live in your knowledge base:

1. Open the approved document (status: "Complete")
2. On the **Extraction** tab, click **Edit extraction**
3. Confirm the dialog — the document will be temporarily unavailable in chat
4. The document is unindexed and returns to "Pending Review"
5. Make your edits in the now-active editor
6. Click **Approve & index** to re-index it

See [editing an approved document](https://heykiku.com/help/edit-approved-document) for details.

## Editor Features

The editor supports:
- **Headings** — H1, H2, H3
- **Formatting** — Bold, italic, underline, strikethrough, code
- **Lists** — Bulleted and numbered
- **Block quotes** — For callouts
- **Tables** — With headers
- **Code blocks** — For technical content

A formatting toolbar appears at the top of the editor when it's active.

## Character Limit

Extractions can be up to 500,000 characters. The editor shows a live character count. If you're near the limit:
- Remove unnecessary content
- Split into multiple documents

## After Editing

Once you're happy with the content:
1. Click **Approve & index**
2. The document becomes searchable
3. Your team can now find this content via chat

## Tips

- Fix OCR errors that change meaning (e.g., "can" vs "can't")
- Remove boilerplate (footers, page numbers, headers)
- Add context if the original assumed prior knowledge