Source: https://heykiku.com/compare/google-drive

# heykiku vs Google Drive: AI Knowledge Base | heykiku

Google Drive stores files. heykiku answers your team’s questions from your approved docs — with role-based access so contractors only see what they should.

## Frequently asked questions

### Can Google Drive work as a knowledge base?

Google Drive stores files, but it’s not designed for knowledge retrieval. You can’t ask Drive a question and get a sourced answer. Search is keyword-based — it matches filenames, not intent. There’s no approval workflow, and no way to control what the AI surfaces based on someone’s role.

### What are Gemini in Workspace’s limitations for teams?

Gemini in Workspace is permission-scoped to the individual user — it can only access files shared with that person. There’s no team-wide knowledge AI, no content curation (Gemini treats a draft the same as an approved SOP), and no role-based filtering.

### Do I have to migrate away from Google Drive to use heykiku?

No. heykiku works alongside Google Drive. Keep Drive for file storage, shared editing, and client folders. Use heykiku for the knowledge your team needs to access quickly — SOPs, brand guidelines, processes, onboarding materials. No migration. No replacement.

### How does heykiku handle contractor access differently than Google Drive?

Google Drive sharing is binary — a contractor either has access to a folder or doesn’t. heykiku uses four content tiers (general, internal, sensitive, owner-only) mapped to roles. Invite a freelancer, assign their role, and the AI answers only from the knowledge they’re allowed to see.

### How much does heykiku cost compared to Google Workspace?

heykiku Seed is $29/mo for up to 5 users. Bloom is $79/mo for up to 15 users. Google Workspace Standard — the cheapest tier with Gemini — costs $14/user/mo ($70/mo for 5 users). And Workspace Standard still can’t do role-based knowledge retrieval.

### What types of documents can I upload to heykiku?

heykiku supports PDF, Word (.docx), text files, and images with OCR. PowerPoint (.pptx) isn’t currently supported. You can also import directly from Google Drive. Documents go through an approval workflow before the AI can use them, so you control exactly what becomes part of your knowledge base.

### Is heykiku’s AI different from Google’s NotebookLM?

Yes. NotebookLM is a personal research tool — you upload sources manually and it’s not shared across a team. heykiku is a shared knowledge base with role-based access and an approval workflow. NotebookLM doesn’t support any of that.

### How long does it take to set up heykiku?

About 5 minutes. Sign up, upload your key documents, invite your team. No credit card required to start. Most agencies begin with their most-asked-about documents — brand guidelines, SOPs, processes — and expand from there.

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